Privacy Policy

Who we are

Leadhills Heritage Trust is a charity registered in Scotland (charity registration number SC 024749).  Our main objective is to maintain the Leadhills Miners’ Library as a museum.

The Trust is aware of its obligations under the General Data Protection Regulation(GDPR) and is committed to processing your data securely and transparently. This privacy notice sets out how, in line with GDPR, the Trust will collect and use your personal data during and after your contact with us.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included.
Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt in to saving your name, email address and web site in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me” your login will persist for two weeks. If you log out of your account the login cookies will be removed.

If you edit or publish an article an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other web sites behaves in the exact same way as if the visitor has visited the other web site These web sites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that web site

Our legal basis for sharing your personal data

We will only share your personal information where we have a legal basis to do so. This may include:

  • In order to meet the terms of any legal contract entered into with you
  • To comply with the law, generally referred to as ‘a legal obligation’ – e.g. complying with a court order.
  • To defend our legal rights – e.g. dealing with a complaint about inaccurate information held by us.
  • To pursue our legitimate interests – eg analysing usage of our web site or collections.
  • Where we need to carry out a task in the public interest or part of our official functions, and the task has a clear basis in law, known as a ’public task’.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Personal information will not be sent outside the European Economic Area.

How we protect your data

Some data may be held on hard copy in the Leadhills Miners’ Library premises. These are locked at all times when not in use.

Electronic data is held on laptops held in the library premises, or in the possession of individual trustees. They are not connected to any network except when in use and connected to the internet.

Please be aware that data transmission over the internet is inherently insecure and we cannot guarantee security of any data sent over the internet.

Your Rights

Leadhills Heritage Trust respects the rights of data subjects in regard to access and control of their personal data.

Your rights in relation to your personal data are:

  • The right to be informed. This means that we must tell you we use our data, and this is the purpose of this privacy notice.
  • The right of access. You have the right to request access to the personal information that we hold about you by making a subject access request.
  • The right for any inaccuracies to be corrected. If any data that we hold about you is incomplete or inaccurate you are able to require us to correct it.
  • the right to have information deleted. If you would like us to stop processing your data, you have the right to ask us to delete it from our systems where you believe there is no reason for us to continue processing it.
  • The right to restrict process of the data. For example, if you believe the data we hold is incorrect, we will stop process the data (whilst still holding it) until we have ensured that the data is correct.
  • The right to portability. You may transfer the data that we hold on you for your own purposes.
  • The right to object to the inclusion of any information. You have the right to object to the way we use your data when we are using it for our legitimate interests.

Where you have consented to our sue of your data, you also have the unrestricted right to withdraw that consent at any time.

You also have the right to complain. If you think Leadhills Heritage Trust is handling your personal data inappropriately or is not meeting its legal requirements in respect of data protection laws, you have the right to complain to the Information Commissioners Office.
Please visit the Information Commissioner’s web site for more information.


Questions, comments, and requests relating to this privacy policy should be sent to the Data Protection Officer at,
or in writing to:

Data Protection Officer
Leadhills Miners’ Library
15 Main Street
South Lanarkshire ML12 6XP